Meeting Date & Time

Minutes Prepared By

Meeting Location

7:00pm 18/06/2009

Maija Tweeddale

The Residence, St Stephen’s Green, Dublin 2

Attendance at Meeting

Jonathan Saint, Brendan Turney, Maija Tweeddale, Diarmaid O’Reilly, Chris Kinder, Amanda Campbell, Neil Percival, Leigh Walsh, Alma McGee, Christine Kelly, Gemma Irvine, Terry Brown, Danelle Hannan, William Aliaga-Kelly, David Pyne

Apologies

Sharon Kelly, Sue Lee, Maija-Liisa Roughan

Item

Discussion and Decisions

Minutes from previous meeting

Minutes from AGM 2008 reviewed.  No changes made.  Moved that the minutes be accepted.
Moved: Diarmaid O’Reilly / Chris Kinder.  Carried.

Matters arising from previous minutes

The relationship between the NZIA and Singapore Airlines was raised in the 2008 AGM.  Singapore Airlines no longer wished to sponsor annual raffle prize of 2 return tickets to NZ. The new committee undertook to review this relationship at the first committee meeting.  The relationship was reviewed and it was decided not to pursue the matter with Singapore Airlines. 

Treasurer’s report

Copies of the report distributed to the group.  Figures are shown as net after expenses.  Surplus of €501 noted.  A diverse range of quality events were run in the previous 12 months, some events ran at a small loss and were carried by profit from other events.  Overall surplus and range of events provided deemed to be a good result for the year. 

A donation was made to the Paddy Pearson fund during the year to support Paddy in recovering from his accident while in Ireland. 

Total membership dropped slightly from the previous period however family subscriptions have increased.

It was that while the summary accounts are supported by detailed income and expense statements per event that this information is not visible to the committee.  It was proposed that a change is made to the presentation of next year’s treasurer’s year end report to show more detail per event.
Moved: Chris Kinder / Diarmaid O’Reilly.  Carried.

It was noted that the money invested by the association in Prize Bonds is €600.  The chance of winning a prize probably outweighs the benefit of moving this money and earning interest so leave it where it is.  Current account balance at €5,948.  Suggested that €3,000 moved to a deposit account, leaving €3,000 as working capital.
Moved: Diarmaid O’Reilly / Jonathan Saint.  Carried.

It was suggested that the financial year end be moved from 30 April to 31 May to better capture expenses incurred during ANZAC events which fall close to 30 April year end.  Advised by David Pyne that it’s possible but will make very little difference.  Proposed that new treasurer complete investigation and new committee decide on course of action at the first committee meeting.

The accounts were prepared by Terry Brown (current treasurer) with assistance from Vince Pennel and David Pyne.  The accounts were audited by David Pyne.  Terry acknowledged the support provided by Vince and David throughout the year.  Moved that the treasurer’s report be accepted.
Moved: Jonathan Saint / Diarmaid O’Reilly.  Carried.

President’s report

Copies of the report distributed to the group.  Thanks offered from the president to the out-going committee for work throughout the year, particularly noting the contribution of the long standing committee members who are not putting themselves forward for re-election.  President’s report was tabled.

Election of Officers 2009/10

Jonathan Saint vacated his position as President of the Association having served the allowed two consecutive terms.  Terry Brown stood down from his position as treasurer, also having served two terms.  All other office holders vacated their positions under the terms of the constitution.  Amanda Campbell and Christine Kelly stood down as members of the committee and did not seek re-election.

Several 2008/09 committee members put themselves forward for re-election to the general committee or to positions of office.  Additional new members put themselves forward for election.  Election results:
Officers
President – Diarmaid O’Reilly (nom: Leigh Walsh, sec: Chris Kinder)
Vice-president – Leigh Walsh (nom: Maija Tweeddale, sec: Amanda Campbell)
Secretary – Neil Percival (nom: Gemma Irvine, sec: Leigh Walsh)
Treasurer – Brendan Turney (nom: Alma McGee, sec: Leigh Walsh)
Webmaster – Jonathan Saint (nom: Maija Tweeddale, sec: Chris Kinder)
General Committee
Maija Tweeddale
Alma McGee
Danelle Hannan
Gemma Irvine
Sharon Kelly
Maija-Lisa Roughan
(all general committee appointments carried unanimously by those present)

Immediate Past President
Jonathan Saint

Special Interest Groups
Development of NZIA Membership pack – Amanda Campbell

Election of Auditor

David Pyne wishes to stand down from his position as auditor for the association.  He nominated Vince Pennell to the role.  This nomination was accepted by the group however it has yet to be confirmed with Vince Pennell.  David agreed to ensure that the audit of the accounts for 2009/10 would be completed by either himself or Vince.

2009 Subscription Rates

It was agreed to continue with the 2008 subscription rates for single and family membership.  It was noted that subscription rates should cover administration cost only.
Moved: Diarmaid O’Reilly / Christine Kelly.  Carried.

Membership Review

Maija Tweeddale provided an overview of the association membership.  The focus over the past 6 months on updating member details on the database has improved the ability of the committee to communicate to members.

As at the end of May 2009 the NZIA had 170 members, including 3 honorary memberships.  Of this number 43 members were paid up (made up of 28 family and 15 single memberships).

Other Business

1.       A discussion took place regarding when subscriptions should be paid and how to remind members that subscriptions are due.  It was agreed to take up this discussion at the first committee meeting for decision.  David Pyne took an action to make suggestions based on his detailed knowledge of the history of the association.  It was also proposed that member benefits (including the newsletter) no longer be available to non-paid up members.  Maija Tweeddale took an action to email or call all those who are currently non-paid up members by way of notification.  It was agreed that the next newsletter will only be mailed to paid-up members.

2.       Neil Percival gave an update on progress to be able to swap an NZ full drivers’ licence for the equivalent Irish licence.  He advised that this is very close (from Peter Kells, NZ Embassy).  Germany has just approved a swap of an NZ licence for a German one.

3.       It was proposed that David Pyne be granted a lifetime membership of the association to recognise his continual service to the association for 23 years.
Moved: Jonathan Saint / Chris Kinder.  Carried (with much applause!).

No other business.  Meeting closed at 8:00pm.

Meeting of new committee

The first meeting of the new committee will be scheduled by Diarmaid O’Reilly.  All committee members will be notified by email.